How to access Yahoo! Mail using Microsoft Outlook

Yahoo mail and Microsoft OutlookYou can use Microsoft Outlook with many email accounts. Most Email providers such as Google’s Gmail, Microsoft’s Hotmail and many other providers provide free POP and SMTP access which allows you to use and integrate all your Email Accounts using Microsoft’s Outlook Express. The only exception is Yahoo’s Yahoo! Mail. In this day and age it is really unfortunate that Yahoo does not provide free POP and STMP access to the users of its free Yahoo! mail.

Note: Yahoo does provide free POP and SMTP access to its premium Yahoo! Mail Plus which requires a paid subscription. If you are one of those who has a Yahoo! mail Plus account, scroll down to the bottom of this article on how you can access Yahoo! Mail using Microsoft Outlook.

How to access Yahoo! Mail using Microsoft Outlook

Step 1: Download YPOPs
You need to download a small application called YPOPs. YPOPs is an application that provides POP3 and SMTP access to Yahoo! Mail. YPOPs acts as a gateway between Yahoo! Mail and Microsoft Outlook. For those who opted for the new Yahoo Mail beta are good too to use this to access Yahoo! mail using Outlook. Download YPOPs from SourceForge.

Step 2: Install YPOPs.

When configuring YPOPs, while the default settings are pretty good, I like to customize them a bit.

* In Receiving Email, under download Email Category, I choose to select just Unread email to download so that I won’t download all the hundreds of emails I have.

* In Sending Email, I check Save email in Yahoo’s Sent Items Folder

* In Miscellaneous, it is good to check Automatically start YPOPs! when Windows starts so that you don’t have to worry about launching it everytime you launch Microsoft Outlook.

YPOPs configuration settings for Yahoo! Mail

Step 3: Configure Microsoft Outlook to access Yahoo! Mail

* For Microsoft Outlook 2003, Go to Tools –> Email Accounts.  Select Add a new email account. Click Next.  Check POP3 and click on Next

* For Microsoft Outlook 2007, go to Tools –> Account Settings and under Email click New… Under Add a new Email Account select Microsoft Exchange, POP3, IMAP, or HTTP. Then under Add new Email account, check Manually configure server settings or additional server types

* Type your name under Your Name

* Type in your Yahoo! Mail address under Email Address which is the full youremail@yahoo.com

* Under Incoming mail server (POP3) type in localhost.  (If localhost does not work type in 127.0.0.1 instead)

* Under Outgoing mail server (SMTP) type in localhost. (If localhost does not work type in 127.0.0.1 instead)

* Under Username type in your Yahoo! Mail address. For example if your email address is asmith2233@yahoo.com, then type in asmith2233. Enter your Yahoo! Mail password and check remember the password

Yahoo! mail using Microsoft Outlook settings

* Click More settings. Under Outgoing Server tab check My outgoing server(SMTP) requires authentication

* Click OK and then Next and then click Finish

Yahoo! Mail configured for Outlook Express

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Comments

44 Responses to “How to access Yahoo! Mail using Microsoft Outlook”

  1. Seif on January 10th, 2008 12:31 pm

    how can i unlock email adress

  2. Seif on January 10th, 2008 12:39 pm

    how can i unlock emails

  3. Nazreen on January 17th, 2008 4:19 am

    I just used ypop to configure yahoomail using outlook 2003. I just want to know whether my yahoo group will be configured as well?

  4. Mahmoud on January 22nd, 2008 4:31 am

    i tried this steps exactly but it gives me unable to send message, check your email address field

    i am sure the mail field is ok

  5. crystal on May 8th, 2008 8:41 pm

    that was so easy!! thanks so much

  6. Andy on June 6th, 2008 10:04 am

    Does this work okay with Outlook 2000.

  7. Kamarul Yahya on June 8th, 2008 1:29 am

    I am using ypop3 with microsoft outlook 2007 and receive error msg 554 mailbox unavailable.

    please advice how to resolve this

  8. Akhil on June 14th, 2008 3:09 pm

    This solution is not working for me.. is there any other way?

  9. Saint Jude on June 17th, 2008 1:09 pm

    Your answers really helped me to solve my Outlook Express problms. I’m grateful. keep it up. Thanks

  10. Abid Wasim on June 22nd, 2008 12:49 am

    I need to set my yahoo account on microsoft outlook. I have did the same settings as what explained above. but every time its ask for passward. And i am entering my correct passward.
    Please explain

  11. Jobin on June 28th, 2008 4:04 am

    If i do not have any paid account with yahoo, is there any possibility of availing this service. thx

  12. Nabeel on June 30th, 2008 10:36 am

    very good, execellent

  13. holamez on July 22nd, 2008 9:55 am

    Hi,

    I also am having the error message “554 mailbox is unavailable” with Outlook 2007 and Ypops.

    Your input would be greatly appreciated. Thanks in advance!

  14. Abid Wasim on July 23rd, 2008 2:15 am

    Hello every body,

    I do have the same problems. Emails are coming in my emails as per above mentioned settings. But on outgoing emails it gives the error that 554 mailbox unavailable on outlook 2007.
    Please tell me how can it be solved.

    Thanks

    Abid Wasim
    abid_wasim2000@yahoo.com

  15. Linda LeFevre on July 29th, 2008 10:48 am

    I also am having the error message “554 mailbox is unavailable” with Outlook 2007 and Ypops. This is very flustrating as I am trying to combined my work and home.. Please help

    home addy is leighanetta@blomand.net
    work addy is lindalefevrecpc@yahoo.com

  16. Pxleak on August 5th, 2008 12:46 pm

    It still work sending emails out but you have the hastle of testing it out 3x before it works. just go to tools>options>mail setup tab>email accounts>repair>tick the manual configure settings>next>test account settings 3x…till you get both sending and outgoing process check marks.

  17. Dora on August 6th, 2008 10:48 am

    i follow the above step but still unable to access my yahoomail through Oulook 2003, below message prompt out:

    Task ‘xxxxxx@yahoo.com - Receiving’ reported error (0×80042108) : ‘Outlook is unable to connect to your incoming (POP3) e-mail server. If you continue to receive this message, contact your server administrator or Internet service provider (ISP).’

    may i know why?

  18. marshal on August 14th, 2008 4:16 pm

    For all those who are having problems with sending email should see the window above, with caption “Change Email Account” there at the right bottom you’ll find button “More Settings…..” click that, select advanced tab and click the check box saying “My outgoing server (SMTP) required authentication” also under that, if not by default, click radio saying “Use same settings as my incomming mail server”. You should not have any problems with sending emails anymore.

    I also have a problem though, under Configure YPops window I click Unread under “Download Email Category” but still I receive all the emails in my inbox. I am using Outlook 2007. I didn’t see anyone replying to queries of others here but since I am out of options I’m posting my problem with hope that if some one know the solution, I’ll be helped.

  19. KD on August 14th, 2008 10:56 pm

    I have tried all of the above suggestions and nothing works. I continue to get the 554 cannot send error message. Please help!

  20. Ashley on August 17th, 2008 2:59 pm

    Thank you so much! I was always getting so frustrated trying to set up outlook, as all my email accounts are from yahoo. That download worked!

  21. Sona on August 19th, 2008 4:03 pm

    Thanks so much! This really helps :)

  22. aditya on August 20th, 2008 2:18 pm

    i tried this steps exactly but it gives me unable to send message, check your email address field

    i am sure the mail field is ok

  23. Fofo on August 21st, 2008 3:49 pm

    Hi, I have the same problem with ypops, some times i can send e mails, for example today i have like 2 hrs sending e mails from outlook and then was showing the message 554 mailbox unavailable, i dont know if is problem of the Ypops, Outlook 2007 or Symantec Norton. PLease some one could you help me to resolve this problem.

    Thanks, by the help.
    Fofo

  24. Aaron P on August 23rd, 2008 12:43 pm

    If you are recieving the 554 error, I may have a solution. After spending some time playing with outlook 2007 and ypops, I realized you don’t need ypops to grab email from a yahoo free mail account. If you use pop.mail.yahoo.com and smtp.mail.yahoo.com as your outgoing/incoming servers it will grab your mail. It worked for me. I also removed ypops to see if it would work and it still does.

  25. Fofo on August 27th, 2008 3:25 pm

    Hi Aaron, thaks by your comments but actually is working your configuration just to rocketmail and ymail, for yahoo.com is necesary the Ypops.

    Thanks,
    Rodolfo.

  26. Mike on August 27th, 2008 7:25 pm

    Outlook 2007, and Yahoo! Classic without a glitch using Ypops. It stopped working properly yesterday and just updated to YPOPs!/Windows 0.9.6 Alpha 1 this morning. Outlook 2007 still could not receive or send messages. I went to the Yahoo! website and swiched it from “Classic” to “What’s new?” version. I was able to receive messages but not send them. It read “Your outgoing (SMTP) e-mail server has reported an internal error. If you continue to receive this message, contact your server administrator or Internet service provider (ISP). The server responded: 554 Mailbox unavailable.”

    I went back to Yahoo! and switch from the “new” vesion back to “Classic”. . . . Outlook 2007 is working like a charm!

    Hope this helps

  27. Dan on August 27th, 2008 7:32 pm

    Thanks Mike.. that worked perfectly. I guess a lot of people had problems since Yahoo switched their interface. So it is a matter of profile corruption.

  28. Mike on August 27th, 2008 7:35 pm

    np like Dan mentions .. it could be corrupted profiles. I would recommend that if ypops used to work for you, I would recommend deleting your yahoo profile in outlook, get the latest ypops and then follow my earlier suggestion of classic interface. It should work for you guys.

    Props to you guys @ Askstudent too..

  29. ShellsOnTheFloor on August 28th, 2008 5:56 pm

    I know this isn’t related to the article, and I’m sorry, but I had to say something about it.

    The poll on the right side of the page asked for my “gender”.

    Unfortunately, humans do NOT EVER under ANY CIRCUMSTANCES have “gender”. Nouns have gender in languages like Spanish. People are described with the attribute “sex”. Therefore, the question should be “What is your sex?” or “Which sex are you?”

  30. trung on September 10th, 2008 2:12 pm

    doesnt work on me dear

  31. Sammy on September 11th, 2008 12:03 am

    When you set up a pop3 account with yahoo with a screen name that you have had for 10 years and you decide that you no longer want to receive mail or have a public profile available can this be possible meaning if anyone was to email me it would be returned except for people knowing my pop3 address? Would someone explain this process to me?

  32. Ang on September 18th, 2008 2:07 pm

    I am using ypop3 with microsoft outlook 2007 and receive error msg 554 mailbox unavailable.

    please advice how to resolve this

  33. Aaron on September 18th, 2008 11:58 pm

    I am using Outlook 2007 for yahoo free mail without ypops and it works just fine. ypops and outlook 2007 don’t seem to work well together. I haven’t had any problems. I am not using ypops at all; it’s not even installed. Just give it a try.

    for incoming and outgoing servers use the following:

    pop.mail.yahoo.com
    smtp.mail.yahoo.com

  34. Sheldon on September 19th, 2008 2:01 am

    hey i am getting this error message sent test e-mail: unable to send test message.

  35. azian on September 19th, 2008 4:00 am

    if i use account google how to do ?

  36. Mark on September 21st, 2008 7:40 pm

    Still having an issue sending emails; w/ Outlook 2003; can receive just fine though;

    Have one email account setup as localhost w/ ip #’s for server identifications (127.0.0.1)

    Checked (Outgoing server requires authentication) and use same settings as incoming mail server

    Connection: use local area network

    Outgoing server set to 25 in advanced tab

    Same msg as others: 554 Mailbox not available and the following recipient cannot be reached …

    Also - not sure how to configure Ypops; does that have to be done during the install?

    Thanks,
    Mark

  37. arash on September 22nd, 2008 7:30 am

    to all guys who have problem accesssing yahoo mail via outlook.

    if you’ve got “yahoo.com” id extension don’t try because nothing gonna work on that but others are lucky.

  38. Pieter on September 26th, 2008 9:19 am

    This was most helpfull. and user friendly, it actualy works. I got it to work on yahoo.com. I am using wireless conection. In Irland.

  39. kris on October 7th, 2008 7:59 pm

    im running outlook 03 and it worked fine on the old harddrive but now ypops never works

    im getting failed test messages, 554 mailbox errors and i cant remember how i set this up last time

  40. fireball on October 8th, 2008 12:04 am

    I gave up man i tried doing this for 2 months either i get enter network password or error 554 none of thse threads work man and i have a yahoo.com acount i gave up but i dont want too i realy like outlook and use it with gmx and g mail werks great

  41. vtl on October 8th, 2008 1:19 am

    use yahoo zimbra desktop you can access mail offline

  42. Pros on October 9th, 2008 2:59 am

    hi!
    when i send test, i have the problem with 554 mailbox.may u solve me

  43. Pros on October 9th, 2008 3:08 am

    Outlook 2007, and Yahoo! Classic without a glitch using Ypops. It stopped working properly yesterday and just updated to YPOPs!/Windows 0.9.6 Alpha 1 this morning. Outlook 2007 still could not receive or send messages. I went to the Yahoo! website and swiched it from “Classic” to “What’s new?” version. I was able to receive messages but not send them. It read “Your outgoing (SMTP) e-mail server has reported an internal error. If you continue to receive this message, contact your server administrator or Internet service provider (ISP). The server responded: 554 Mailbox unavailable.”

  44. A.P. on October 9th, 2008 9:22 am

    I don’t know if you’ve tried but I got yahoo to work with outlook 2007 without ypops.

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