How to Recall or Replace an Email Message

Redfaced about making a spelling misteake in an important email you sent to your Professor or your Manager? Ever clicked send on an Email and forgot to send that attachment, wishing you can bring back that Email. So, how can you undo your error? How do you recall the originial email message and send it back with the all important missing attachment. In this article we will learn how to correct them by learning how to Recall an email message using Outlook.

Why Outlook, because this method works only in Outlook. For example you send an Email to say your buddy with a Gmail account, it would not work. This method only works with someone also using Outlook as their Email client and not to any other PoP3 email account.

How to Recall an Email Message

If the recipient has not read the message, you may be able to recall it. The message will be deleted from the recipient’s mailbox before it is ever read.

Step # 1: In Outlook, go to the Navigation Pane and click on Sent Items

Step # 2: Open the message you want to replace.

Step # 3: In the Actions menu, click Recall This Message

Step # 4: Click Delete unread copies of this message

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Note: If you sent out an email to a large number of people, you might want to consider clearing the Tell me if recall succeeds or fails for each recipient check box

Step # 5: Click OK and then type a new message and include your attachment this time or resend back with the corrections and click Send 

How to Replace a Sent Email Message

In this scenario, if your intended recipient or recipient has not read the email message, you can still replace the original message with a new one. In this case, the original email will be deleted from the recipient’s mailbox and will be replaced with your new email message. In case of a situation where the person has already read the message or if the original message cannot be recalled, the recipient will still receive the replacement message.

Step # 1: In Outlook, go to the Navigation Pane and click on Sent Items

Step # 2: Open the message you want to replace.

Step # 3: In the Actions menu, click Recall This Message

Step # 4: Click Delete unread copies of this message and replace with a new message.

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Note: If you sent out an email to a large number of people, you might want to consider clearing the Tell me if recall succeeds or fails for each recipient check box

Step # 5: Click OK. The original message appears in a new window. Now, modify the original message or type a new message and include your attachment this time or resend back with the corrections.

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  • bashir

    i want to recall the message that has been read, but still i want to recall it how its possible.

  • val

    very useful! I have now found out that I cannot retreive an email using Windows Mail!! Any suggestions, other than be more careful